Professional Staff Openings

We invite you to explore our open positions and submit your cover letter and resume, including salary requirements, to the appropriate email indicated below. Only office locations with active open positions are included on this page. Click on the office name below to view current open positions. Please continue to check back for openings.

Atlanta • Chicago • New York • Richmond • Orange County • San Diego • San Francisco • Tysons Corner •
Virginia Beach • Washington, D.C. 


Atlanta Office

Facilities Operations Supervisor (Office Operations) – September 19, 2017


JOB SUMMARY:

The Facilities Operations Supervisor is the main point of contact for the firm’s Atlanta site maintenance and facilities requests, vendor management and engagement, space planning and oversight of office moves, facilities administration and support, invoice management, site inspections and responding to service calls. This position works closely with the Atlanta Hospitality and Conferences Services Manager, ensuring space is ready for meetings and other events.

ESSENTIAL JOB FUNCTIONS:
  • Serve as a liaison and respond to general and urgent end user inquiries regarding day-to-day services, i.e. general repairs/preventative maintenance, HVAC, building automation/controls, pest control, fire/life safety, waste management, security, etc.
  • Oversee and coordinate external services with vendors ensuring quality of service, timeliness of response, and brings to resolution. Provide site-level access.
  • Coordinate employee office relocations, complying with workplace standards. Implement functional rearrangements and moves ensuring coordination and planning of all support services and communicating same.
  • Serve as day-do-day contact with building property management, acting as a liaison for scheduled and emergency repairs.
  • Assist in communications of critical facilities information, including but not limited to notifications of scheduled and non-scheduled repairs.
  • Manage ticketing process for facilities department—assigning, monitoring and reporting on tickets status.
  • Conduct regular walkthroughs to ensure pristine condition of office space. Compile and maintain a prioritized list of recommended upgrades and general maintenance repairs.
  • Act as day-to-day contact for the outsourced Facilities and Office Services team in Atlanta; perform periodic inspections and reviews of the vendor’s service performance.
  • Assist with organizing semi-annual building emergency drills. Maintain the “First Responders” list and coordinate regular AED training and equipment inspection.
  • Assists Office Administrator with implementing and maintaining the Floor Warden program, which includes coordinating training signups with the building, updating and maintaining safety equipment, and being a dependable resource for employees.
  • Oversee new hire on-boarding processes related to Facilities, transportation database management, Atlanta invoice payments, and general security requests (print access card, view security cameras).
  • Creates and monitors badges and security access at assigned site; conducts quarterly badge access audits.
  • Analyzes and assesses parking needs at designated site. Manages parking solutions due to expansion and reduction efforts by developing and researching potential solutions.

QUALIFICATIONS & REQUIREMENTS:
  • Strong understanding of building and safety operations Must be able to work independently and in team setting.
  • Superior customer service and able to solve problems through collaboration.
  • Outstanding verbal, written, and organizational skills.
  • Excellent interpersonal skills and the ability to work and communicate effectively with all levels of law firm personnel, including partners and administrative managers
  • Possess sensitivity to confidential information.
  • Ability to multi-task, meet deadlines and shift priorities quickly.
  • Strong technical skills including MS Word, Excel, PowerPoint, Visio, and Outlook applications, with an emphasis on the ability to utilize and manipulate data in Excel spreadsheets.

EDUCATION & EXPERIENCE
  • Bachelor’s degree in related field, or any combination of training, education and experience that demonstrates the ability to perform the duties of the position.
  • Three to five years working in facilities and space management, or relevant educational training.

Please submit your resume and cover letter, with salary requirements, to .

 


Accounts Payable Supervisor (Client Accounting) – September 15, 2017

JOB SUMMARY:

The Accounts Payable Supervisor will report to the Accounting Manager and is responsible for overseeing daily operations of the department and aiding in Accounts Payable’s goals of improving data quality and driving efficiencies.

ESSENTIAL JOB FUNCTIONS:

  • Ensure all invoices and expense reports are timely paid and transactions timely recorded
  • Handle banking tasks (positive pay, exceptions, ACH, wire payments)
  • Develop and maintain internal training documents
  • Train and supervise Accounts Payable staff
  • Efficiently manage AP team and assign tasks/projects as needed
  • Provide technical expertise and assist staff with problems
  • Handle complex or non-routine situations independently
  • Serve as primary contact for AP requests
  • Work with billing department to improve client disbursement process
  • Ensure data is flowing properly between invoice entry system and accounting system; troubleshoot issues and work with IT when necessary
  • Work with General Ledger Accountants on bank reconciliations and deposit account reconciliations
  • Research and resolve all discrepancies in timely manner
  • Set up vendors and manage 1099 reporting and filing
  • Serve as administrator for credit cards
  • Serve as backup for processing invoices and expenses as part of the Accounts Payable team

QUALIFICATIONS & REQUIREMENTS:

  • 4+ years of accounting experience
  • Effective communication skills for providing internal and external support
  • Planning and organizational skills to balance and prioritize work
  • One or more years of leadership experience
  • Chrome River and/or Aderant experience a plus
  • Proficient in MS Office Suite (Excel)
  • Display the highest level of integrity
  • Bachelor's degree or equivalent combination of education and experience
  • Bachelor's degree in business administration, accounting, finance, or related field preferred

Please submit your resume and cover letter, with salary requirements, to atlanta.staffresumes@troutmansanders.com.

 


Senior Business Development Coordinator (Marketing & Client Services) – September 15, 2017

JOB SUMMARY:

The fast-paced Atlanta office of Troutman Sanders LLP has an immediate opening for a Senior Business Development Coordinator to assist with the Intellectual Property, Real Estate and Business Litigation sections. The Senior Coordinator will execute and implement marketing, business development and client service functions as deemed necessary by the Senior Business Development Manager based on firm, practice group and office needs. The Senior Coordinator will assist with the implementation of strategic plans with support from the wider Marketing & Client Services (and Business Development) team. The Senior Coordinator will coordinate business development opportunities and implement tactics to support practice group strategic plans both independently and with supervisory input. Exceptional responsiveness is expected in this role as well as the ability to work with various practice areas including leaders in multiple domestic offices.

ESSENTIAL JOB FUNCTIONS:

The Senior Business Development Coordinator will be responsible for the following:

  • Strategic Planning and Execution - Liaises with business development colleagues and Practice Leaders on strategy, budgets and logistics related to their groups' efforts. Also helps to coordinate practice management initiatives related to associate development, hours and financial reports and coordination with the finance and professional development teams on practice initiatives.
  • Research - Conducts research related to driving practice group strategic plans.
  • Sponsorships - Handles sponsorships and associated logistics for assigned practice groups. Liaises with sponsor organization contacts to ensure all sponsorship opportunities are leveraged and assists with debriefing and measuring ROI. Assists in the coordination and execution of attorney participation in such profile raising events.
  • Tickets/Entertainment - Assists with communications and logistics related to client and attorney networking/entertainment needs.
  • Contact Relationship Management - Handles InterAction-related functions as necessary for assigned practice groups, including coordinating work on marketing lists, research, reports, and adding activities, etc.
  • Directories & Awards - Coordinates directory listings and award nomination submissions, including outreach to lawyers, writing entries as needed and coordinating resulting web updates, etc.
  • Events - Coordinates logistics for select office and practice group events and webinars including sending and managing invitations and RSVPs, identifying and overseeing the strategic objectives of the event, and preparing seminar materials, presentations and post-seminar correspondence.
  • Social Media/Bios/Web Sites - Ensures the web presence of assigned practice groups and attorneys are up-to-date, including bios, social media sites, firm web site, firm blogs, etc.; helps maintain the firm's Experience Database.
  • PR and Branding - Serves as liaison for requests with Atlanta PR and Branding department, including, but not limited to graphics, public relations, brochures, advisories, etc.; Assists with drafting and maintenance of practice area descriptions and collateral, etc.
  • General Admin - Coordinates check requests for marketing related expenses, develops and conducts surveys for internal initiatives, handles logistics for practice group meetings and tracks meeting results, etc.

QUALIFICATIONS & REQUIREMENTS:

 

  • Excellent organizational skills and communication skills
  • Exceptional attention to detail
  • Ability to adapt to change and balance competing demands
  • Ability to meet deadlines and complete day-to-day projects in a timely fashion
  • Ability to interact independently and professionally with leadership level attorneys and staff
  • Self-motivated and able to work independently with little or no supervision
  • Flexibility to manage demands outside of traditional business hours
  • Ability to follow complex instructions
  • Excellent writing, grammar, spelling, punctuation, and proofreading skills
  • Ability to respect confidentiality
  • MS Office Word at an intermediate level; Typing skills of approximately 45 wpm (soley to function in fast-paced environment)
  • Qualified candidates must possess a Bachelors Degree. Prior law firm experience is strongly preferred. In addition, the candidate should have strong writing, interpersonal skills and planning/organizational skills

Please submit your resume and cover letter, with salary requirements, to .

  



Data Governance Analyst (Information Technology) – September 7, 2017

JOB SUMMARY:

The Data Governance Analyst, under the direction of the Enterprise Data Governance Manager, assists the data governance team in the management and oversight of the firm data assets to help provide business users with high-quality data that is easily accessible in a consistent manner. This position assists in the implementation of an enterprise data governance program.

ESSENTIAL JOB FUNCTIONS:

  • Identify data by entering Dun & Bradstreet D-U-N-S numbers for new clients by leveraging multiple subscription & non-subscription research tools (e.g. Dun & Bradstreet Family Tree Finder, client websites, Google, etc…)
  • Monitor firm data repositories to ensure appropriate use.
  • Collaborates with Regional Records Managers to support their role associated with attorney and client mobility (i.e. electronic record imports and exports), and provide accurate documentation of these activities.
  • Responsible for the completeness, accuracy and consistency of specific client matter data so that the standards of quality are met for accurate financial and marketing reporting needs, by leveraging subscription-based monitoring services.
  • Conducts bulk imports and exports of electronic records into and out of firm repositories according to standard operating procedures, in support of attorney and client mobility.
  • Assists with the resolution of issues related to the DMS, including matter-centric workspace related requests, permissions issues, and other troubleshooting and problem resolution.
  • Maintain weekly and monthly metrics on the volume of data inside the DMS and on network public drives/user shares including weekly reports containing pertinent measurable data on tasks performed.
  • Proactively collaborates with other departments to continuously learn about the different types of legal work and systems. Partners with others and the business to achieve expectations.
  • Coordinates issues, tracking and resolutions. Helps in the testing activities for maintenance and project assignments. Provides guidance and input for testing strategies, scope and possible scenarios.
  • Build relationships by sharing information, ideas and challenges.
  • The Data Governance Analyst will continue to develop skills, knowledge and ability to improve processes and procedures, and keep updated on trends and developments in the industry. This includes meeting annual personal development goals.

QUALIFICATIONS & REQUIREMENTS:
  • Ability to estimate, plan, schedule, organize, coordinate & execute activities.
  • Ability to effectively manage multiple assignments & priorities in a face paced environment.
  • Strong problem-solving and analytical skills and the ability to think logically.
  • Ability to transition from projects and support tasks to address immediate or emergency support work to ensure minimal disruption to the firm and records staff.
  • Must have prior Document Management System (DMS) experience, preferably with iManage.
  • Ability to understand/develop SQL queries.
  • Good understanding of information management, enterprise content management, knowledge management, and search.
  • Ability to exercise good judgment and discretion in handling confidential materials and matters
  • Ability to communicate effectively both orally and in writing to management, team members, business, and technology professionals.
  • Ability to analyze complex business problems, propose effective solutions and understand and apply business vision and direction.
  • Ability to work effectively both independently and with teams.
  • Competent at adjusting priorities and managing time in a fast-paced environment.
  • Demonstrated ability to read, analyze and interpret general business documentation.
  • Commitment to professional development including keeping current on industry trends as well as current methods and technologies associated with Information Governance.
  • Must have advanced PC skills, including legal databases, Excel, and Visio preferred.
  • Ability to read, analyze and interpret general business documentation.
  • Ability to effectively present information and respond to questions from groups or staff, legal personnel and clients. This includes reasonable ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

EDUCATION & EXPERIENCE:

B.A. or B.S., or at least two years of digital records or information technology experience in at least one of the following areas: administration of records and/or document management systems, user support, or any combination of education and experience that demonstrates an ability to perform the job. In addition, experience directly relating to iManage, Dun & Bradstreet would be beneficial.

Please submit your resume and cover letter, with salary requirements, to .

 


Hospitality and Conference Services Manager (Office Operations) – September 7, 2017

JOB SUMMARY:

The Hospitality and Conference Services Manager is responsible for planning, directing and coordinating the operations of the Atlanta office’s Conference Services function – made up of Conference Services and Reception – and establishing and managing its procedures, best practices and standards of service. In addition, this role coordinates with other conference service staff for multi-site conference scheduling and planning, including video conferences and is the main business contact for the firm’s meeting and room scheduling software.

ESSENTIAL JOB FUNCTIONS:

  • Overall management of the Atlanta office conference services function; including management of the receptionists, and coordination with Facilities staff and the outsourced conference services staff. Monitor for quality control and adjust as needed to ensure optimal outcome. Outsourced functions include conference room set-up and post-conference clean-up as well as catering duties.
  • Manage the ordering and servicing of food and beverage for conferences, meetings, special events, and visiting attorneys.
  • Develop skills, knowledge and ability to improve processes and procedures, and keep updated on trends and developments in the industry.
  • Coordinate with Facilities team daily: coordinating conference room facility needs, working with vendors, and managing small projects. Serve as the back-up for Facilities Operations Supervisor.
  • Assist HR, Marketing and Recruiting with office wide event planning.
  • Review and/or prepare daily, weekly or monthly reports as requested or required.
  • Make recommendations and oversee job performance of the department’s staff to meet the business needs of the office.
  • Respond to inquiries from clients, staff or attorneys.
  • Anticipate problems and barriers to hosting successful meetings and events, and make recommendations for solutions. Remain flexible and solution oriented.
  • Analyze department staffing and level of vendor support to ensure department goals are met.
  • Assess and develop strategies for achieving the goals of the Conference Services Department.

QUALIFICATIONS & REQUIREMENTS:
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Strong understanding of various software systems applicable to the Hospitality function. EMS Meeting and Room Scheduling software experience a plus.
  • Excellent analytical and organizational skills.
  • Excellent interpersonal skills and the ability to work and communicate effectively with all levels of law firm personnel, including partners and administrative managers.
  • Excellent management, leadership, organizational and communication skills.
  • Ability to analyze complex problems and recommend and/or implement solutions.
  • Ability to multi-task, meet deadlines and shift priorities quickly.
  • Ability to excel in a fast-paced environment.
  • Must be able to regularly lift and/or move up to 10 lbs, frequently lift and/or move up to 25 lbs., occasionally lift and/or move up to 50 lbs, and be able to reach and replace objects from shelves of up to 8 feet high.

SUPERVISORY RESPONSIBILITIES:
  • Direct supervision of the Reception team, including interviewing, hiring, training and developing Receptionist and Coordinator.
  • Day-to-day supervision of the outsourced conferences services team.
  • Encourage and facilitate cooperation among other teams including outsourced conference services, IT, and Facilities as well as foster an environment of commitment, team spirit, pride and trust.
  • Take action that directly or indirectly influences others in order to create buy-in, gain trust and motivate actions in others.

EDUCATION and/or EXPERIENCE:
  • Bachelor’s degree in Hospitality Management or equivalent.
  • Five to seven years in Catering and Conference Services in large, up-scale, high volume environment to include supervisory experience in a hospitality position; or any equivalent combination of training, education, and experience that demonstrates the ability to perform the duties of the position.

Please submit your resume and cover letter, with salary requirements, to .

 


Patent Services Paralegal – August 25, 2017

JOB SUMMARY:

The IP Patent Paralegal will work under the direction of the IP Practice Manager. IP Patent Paralegal is a member of the IP Practice Section and is assigned to specific matters, clients, projects and/or attorneys. The Patent Paralegal is to assist the IP Practice Section to function in a consistent productive manner; is responsive and ensures that all documents received from clients, foreign agents, U. S. Patent and Trademark Office and other government agencies have been responded to timely, accurately, and all other day to day responsibilities are being met under established policies and procedures; while exercising discretion and confidentiality in maintaining contact with clients, attorneys and staff. There is an annual billing requirement of 1500.

ESSENTIAL JOB FUNCTIONS:

  • Ensures that policies and procedures are being followed on a day to day basis in relation to assigned duties, including client special instructions and in accordance with established firm guidelines.
  • Monitor and follow-up on dates associated with the US and foreign docket, including clearing dates and providing follow-up with attorneys, clients and management in order to provide adequate time to respond.
  • Clears daily docket reports in accordance with established firm guidelines and notify the docket department of any inaccuracies.
  • Responsible for working with attorneys in keeping abreast of all rules and regulations and procedures for filing US and 371 applications including all formalities related thereto.
  • Responsible for creating and forwarding formal documents to the client within a certain schedule to reduce a back-log of work.
  • Prepare all transmittal cover sheets, assignments, declarations, information disclosure statement, etc. for final review and approval by supervisory patent attorney and/or patent agent.
  • Receive and act upon client instructions, including confirmation and/or draft response to client inquiries related to US, PCT and foreign applications.
  • Reviews attorneys’ client information and ensures that addresses, special instructions are being followed in accordance with the clients’ standard operating procedures.
  • Create and maintain electronic worksheets to assist attorney in managing client needs.
  • Provide support for Patent Trial and Appeal Board proceedings and appeals.
  • Recordation of assignments and name changes in the U.S. and internationally.
  • Draft routine correspondence and/or formal documents for filing at the U.S. Patent and Trademark Office “USPTO” for attorneys and others as needed, proofread, photocopy, scan documents into the firm’s document management system and assemble correspondence as needed.
  • Track and record client-billable time as required meeting minimum billable hour requirements.
  • Draft responses, Information Disclosure Statements and other related prosecution documents relating to filing with the USPTO.
  • Responsible for completion of the Notice of Allowance checklist and payment of Issue Fee.
  • Responsible for maintaining and prioritizing work on a daily basis and communicate if unable to meet daily responsibilities.
  • Utilize USPTO and other related government agency electronic resources effectively.
  • Willingness and flexibility to work closely with all departments and others as needed.
  • Provides back-up support to other team members as needed, including Patent Service Assistants and/or other IP Patent Paralegals if requested.
  • Performs other duties as assigned.

QUALIFICATIONS & REQUIREMENTS:
  • Familiarity with US and international patent law, including inter-parties matters.
  • Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with courtesy and tact.
  • Proficient in USPTO procedures and best practices, including working knowledge of Manual of Patent Examining Procedures and 37 Code of Federal Regulations.
  • Ability to work under pressure while producing a high volume of information with attention to detail while producing an accurate document.
  • Willingness and ability to accept changing assignments and priorities.
  • Ability to compose, proofread and edit (e.g., punctuation, grammar, spelling) routine memorandums and correspondence.
  • Ability to identify and analyze complex issues and problems and to recommend and implement solutions.
  • Strong PC knowledge in order to utilize various online electronic filings with government agencies and to maintain worksheets for clients.
  • Proficient in Microsoft Office Products (Excel, Outlook, PowerPoint, Word)
  • Strong organizational and administrative skills.
  • Effective communication skills, both verbal and written.
  • Ability to search various websites in order to locate information in order to communicate with client or maintain accurate information in the firm’s various software applications associated with IP.
  • Ability to provide quality client service to both internal and external clients effectively and professionally.
  • Ability to retrieve and carry items weighing less than 25 pounds.
  • Performs other duties as assigned.
  • A minimum of 4 years of progressive patent prosecution experience, including docket management, application filings and prosecution in order to gain an understanding to provide support and planning that will ensure a high quality and accurate work product. College Degree is helpful or equivalent specialized training, i.e., paralegal studies from an ABA recognized program.

Please submit your resume and cover letter, with salary requirements, to .

 

Finance Business Intelligence Analyst (Finance & Accounting) – August 24, 2017

JOB SUMMARY:

Reporting to the Manager of Finance Technology, the Finance Business Intelligence Analyst is responsible for preparing analytical deliverables for key decision makers, developing creative BI solutions, and working with other teams in the firm to best supply data.

ESSENTIAL JOB FUNCTIONS:

  • Create and develop technology solutions to increase efficiency and accuracy of point-in-time delivery of information
  • Use knowledge of BI tools such as PowerBI, SSAS, SSRS, and Tableau for report and cube building
  • Use BI tools for end user’s ad-hoc reports and tracking detailed information
  • Analyze information to support tracking of detailed information for legal practice management
  • Create alerts to drive actionable results of business performance in billing and other areas
  • Interpretation and analysis of business intelligence information
  • Act as knowledge source and facilitator for data retrieval in support of all administrative business units
  • Build audience knowledge on how to use information the team presents

QUALIFICATIONS & REQUIREMENTS:
  • Possess strong analytical and problem-solving skills
  • Exhibit strong written and oral communication skills
  • Strive to add value, build efficiency and improve accuracy and reliability of information
  • Demonstrate sensitivity to deadlines and strive to deliver quality information timely
  • Possess sensitivity to confidential information
  • Demonstrate ability to organize and manage multiple priorities
  • Demonstrate ability to take information from a wide variety of sources and ensure products are crisp, succinct, and client-ready
  • Display ability to clearly articulate complex concepts in simple terms to diverse audiences

EDUCATION AND/OR EXPERIENCE:
  • BS or BA in Computer Science, Management Information Systems, Accounting, or Finance is required
  • 2+ years of relevant work experience with operational analysis, financial analysis, metrics development, and/or business modeling
  • Experience with creating reports using SSRS required
  • Hands on experience retrieving data by writing complex SQL required
  • Proficient in Microsoft Office products and standard database tools such as Excel, SSRS, and others.
  • A blend of technical and business skills, as well as strong interpersonal skills, developed from experience in data analysis
  • Demonstrated experience in data analysis (data integration, data mapping, data migration, etc), reporting and hands on experience with analysis to solve business problems
  • Experience with Aderant strongly desired
  • Law firm experience a plus

Please submit your resume and cover letter, with salary requirements, to .


IP Docket Clerk – August 22, 2017

JOB SUMMARY:

The IP Docket Clerk provides detailed, accurate information on a daily basis to IP attorneys and staff regarding client information and deadlines. Assist the IP Docket Coordinator and team in order for the Docket Department to function effectively. Maintains the docket records according to established policies and procedures, performs all job functions relating to review of documents and exercises discretion and confidentiality in maintaining contact with clients, attorneys and staff.

ESSENTIAL JOB FUNCTIONS:

  • Read, sort and distribute incoming mail, either from the U.S. Patent and Trademark Office “USPTO,” all other foreign government agencies and/or foreign associates in a timely manner and in accordance with established procedures.
  • Provide guidance and respond to questions and problems from the IP team of attorneys and staff.
  • Responsible for the docket clearance on a daily basis, including monitoring workflow and maintaining the integrity of the filing logs, in accordance with policies and procedures as outlined by the firm and IP Practice Manager.
  • Maintain an accurate docket database and provide reports as requested or required.
  • Electronically distribute USPTO mail to attorneys and staff.
  • Scan client and legal documents to firm’s electronic document management system.
  • Process abandoned and/or inactive files.
  • Responsible for opening new matters, including conflict requirements, under the firm’s policies.
  • Provide second level review for docketing of specific dates according to the firm’s docketing procedures.
  • Work closely with the Docket Coordinator and as a team member to meet the goals of the IP Section and firm.
  • Maintain positive contact with attorneys, staff and clients and observe confidentiality of the Docket Department and firm’s clients.
  • Responsible for the accuracy and completeness of docketing of documents that are received from either the USPTO within the requirements set by the Code of Federal Regulations, clients, all other foreign government agencies and/or foreign associates.
  • Work with the Docket Coordinator and/or IP Practice Manager to develop and implement docket policies and procedures in order to enhance user services while reducing risk.
  • Maintain and distribute an electronic global docket calendar as assigned, for domestic/international patents, trademarks and inter-parties and as is required within the Docket Department’s guidelines and established procedures.
  • Perform special projects as assigned with accuracy and within the specified timeline.

QUALIFICATIONS & REQUIREMENTS:
  • Effective communication skills, both verbal and written.
  • Ability to work under pressure while producing a high volume of information with a high level of accuracy.
  • Excellent proofreading skills.
  • Ability to identify and analyze complex issues and problems in relation to managing data.
  • Strong attention to detail and ability to work independently.
  • Ability and willing to work well as a team member.
  • Ability to work closely with all departments in understanding their processes in order to assist with the day to day operations of the IP Practice Section.
  • Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of attorneys and staff.
  • Willingness to work overtime as necessary.

EDUCATION AND/OR EXPERIENCE:
  • High school degree or equivalent required. College degree is helpful or equivalent specialized training, i.e., paralegal studies.
  • Four (4) plus years of progressive Intellectual Property experience in order to gain a complete understanding of domestic/foreign patent, trademark and inter-partes matters.
  • Ability to multi-task, work independently with minimal supervision, and work under pressure with high quality results.
  • Possess a working knowledge of docket software applications.
  • Proficient in Microsoft Office Suite.

Please submit your resume and cover letter, with salary requirements, to .  

 

Billing Administrative Assistant (Accounting) – August 22, 2017

JOB SUMMARY:

The Billing Administrative Assistant is an entry level position responsible for billing support functions under the guidance and support of the billing supervisors and department leaders.

ESSENTIAL JOB FUNCTIONS:

  • Performs all tasks associated with client billing utilizing sophisticated accounting software. Some tasks may be closely supervised. Other billing tasks will require more detailed training and minimal supervision once training is complete.
  • Collaborates with resources inside and outside the firm as appropriate to complete billing projects or tasks.
  • Assists in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride and trust.
  • Occasional overtime may be required.

QUALIFICATIONS & REQUIREMENTS:
  • Demonstrates a willingness to learn and develop skills.
  • Demonstrates a “can do” attitude and initiative to assist on a variety of projects.
  • Demonstrates good communication skills with the ability to work professionally with lawyers, staff and clients.
  • Strong knowledge of Microsoft Office Suite products including Word and Excel. Ability to quickly learn and utilize sophisticated billing software.
  • Understanding of general accounting principles and practices.
  • Excellent grammar, punctuation and proofreading skills as well as the ability to produce an accurate high volume work product with tight deadlines.
  • Demonstrates the ability to work with all levels of staff and lawyers.
  • Demonstrates the ability to work within a team environment.
  • Minimum of one year of accounting/billing experience preferred, as well as a four year degree from an accredited college or university in accounting, finance or business management or any combination of training, education and experience that demonstrates the ability to perform the essential functions of the position.

Please submit your resume and cover letter, with salary requirements, to .  

 

Director of Communications (Marketing & Client Services) – August 18, 2017

JOB SUMMARY:

The Director of Communications reports to the Chief Marketing Officer and focuses on enhancing the firm’s positioning and competitive differentiation through strategic communications initiatives; develops strong national and local media relationships; directs the firm’s rankings and recognition submission process; oversees the firm’s social media initiatives; and collaborates with practices and individual lawyers to identify media and publishing opportunities that will help achieve visibility and thought leadership objectives.

ESSENTIAL JOB FUNCTIONS:

  • Develop strong relationships with the media to further the firm’s brand awareness objectives.
  • Initiative proactive media opportunities.
  • Collaborate with the CMO to develop public relations strategies and ensure that all communications initiatives are carefully integrated.
  • Work with firm management on significant media events.
  • Assess and provide guidance to firm lawyers on media inquiries.
  • Work with practice and office leadership to develop results-driven media plans.
  • Manage the firm’s relationship with public relations firm(s), including establishing priorities and reporting on results.
  • Ensure adherence to the firm’s media policy.
  • Direct media training.
  • Draft press releases.
  • Work with the CMO to continue to refine the firm’s social media strategy and to insure that social media initiatives are thoughtfully and strategically executed.
  • Create content for the firm’s website and social media outlets.
  • Identify strategic ranking and recognition opportunities and coordinate submissions.
  • Work with practices and individual lawyers to identify publishing opportunities that will help achieve visibility and thought leadership objectives.
  • Identify vehicles for re-leveraging firm work product, including advisories, webinars, speaking engagements, and blog posts, to generate visibility for the firm.
  • Oversee the production and distribution of firm advisories.
  • Develop and implement internal communications initiatives.
  • Assist with marketing and firm-wide special projects that have a communications component.

QUALIFICATIONS & REQUIREMENTS:
  • Exceptional written and oral communication skills, including the ability to distill complex legal issues into audience-tailored communications.
  • Strong existing relationships with local and national media sources.
  • Demonstrated ability to develop media plans and generate media results.
  • Outstanding interpersonal skills, business maturity and discretion, with significant experience working on confidential and high profile matters.
  • Demonstrated understanding of social media, including experience developing and executing social media strategies.
  • Strong leadership, organizational, and team building skills.
  • Extremely detail-oriented with strong project and process management experience.
  • Highly motivated, persuasive, priority-driven, and collaborative.
  • Ability to multi-task and work well under pressure.

EDUCATION AND/OR EXPERIENCE:
  • 12 years of public relations or senior level communications experience, including at least 7 years of demonstrated experience managing public relations and/or communications department operations.
  • Undergraduate degree, preferably in English, journalism or communications.

Please submit your resume and cover letter, with salary requirements, to .

 



Accounting Admin Assistant (Accounting) – August 16, 2017

JOB SUMMARY:

The Accounting Assistant will support the Accounting leadership team in the day-to-day business of managing the team.

ESSENTIAL JOB FUNCTIONS:

  • Project Coordination
    • Responsible for creating and distributing notes for large projects.
    • Ability to execute and follow up-on task and keep project staff accountable for deadlines and task completion.
    • Coordinate and execute special projects, such as contribute to organizing and facilitating a departmental move to other floor space.
  • Reports and Analysis
    • Responsible for creating reports and summation.
    • Review data on reports regarding late points assessed for delayed or missing timekeeper entries.
    • Perform analysis on overtime usage by staff.
  • Administrative
    • Responsible for specific tasks relating to the maintenance on the Firm’s intranet site (TSToday).
    • Maintain the Department Calendar.
    • Approve timecards on behalf of Directors.
    • Schedule meetings including set-up of video conferences, ensuring that meeting rooms are ready and technology functioning properly while keeping meeting participants abreast of any unscheduled changes.
    • Schedule conference calls including RFP calls.
    • Arrange travel and process expenses for reimbursement using specialized software.
    • Process vendor bills for payment (i.e., eBilling expenses).
    • Organize and clean-up files and data in an electronic format using data entry skills and Excel for tasks such as combining/updating spreadsheets, formatting to print, and saving files to the computer systems network.
    • Draft emails and memos as requested and other tasks as required by Managers and Directors.
    • Schedule RFP calls.
  • Event Planning
    • Responsible for coordinating events for the Department, including holiday and staff appreciation events.
    • Assist with the management of team building efforts.
    • Organize and schedule quarterly meetings.
    • Maintain membership in the Employee Enrichment Committee (EEC).

QUALIFICATIONS & REQUIREMENTS:
  • Must have independent drive. Must be someone who completes a task and comes back to ask for more to do.
  • Must have the innate drive to ensure clients are happy.
  • Must have the ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships with both lawyers and staff.
  • Must possess excellent written and verbal communication skills.
  • Must have excellent analytical, organizational, interpersonal and presentation skills.
  • Must demonstrate ability to analyze complex problems and recommend and/or implement solutions.
  • Must have strong project management skills and ability to prioritize and manage multiple initiatives simultaneously.
  • Ability to work under pressure and balance multiple, competing priorities.
  • Proficient in the use of Microsoft Word, Excel, and PowerPoint.
  • B.A. or B.S. degree is required, no specific field of study.
  • No professional experience required, however work experience of some sort is required.

Please submit your resume and cover letter, with salary requirements, to .

 


Senior Business Development Manager (Marketing & Client Services) – August 8, 2017

JOB SUMMARY:


This position reports to the Director of Business Development and Client Services and will be based in the firm’s Atlanta office. The senior manager will provide business and client development support to a number of sections, industry and client teams.

ESSENTIAL JOB FUNCTIONS:

  • Work with section leadership to develop annual business plans.
  • Develop systems to track progress on section priorities.
  • Conduct client, prospect, industry and market research/analysis to inform targeted business development efforts.
  • Assist lawyers in maximizing the effectiveness of their business development efforts, including RFP responses, client presentations and other BD initiatives.
  • Work with section leadership to develop lateral integration plans and execute on key initiatives, including cross-marketing opportunities.
  • Manage proposal/RFP process.
  • Develop and implement strategies to cultivate business with current and prospective clients.
  • Develop and implement industry-focused strategies.
  • Develop client teams and plans to strengthen and expand client relationships.
  • Identify and execute on cross-selling opportunities.
  • Work with the firm’s public relations team to implement brand awareness initiatives, including media, publishing and speaking, that further the sections’ visibility objectives.
  • Develop strategies and submissions for rankings and recognition.
  • Track and report on budgets.
  • Manage direct reports.
  • Update section collateral to reflect recent developments and enhanced capabilities.
  • Collect data for inclusion in the firm’s experience database.

QUALIFICATIONS & REQUIREMENTS:
  • At least 7 years of marketing experience, preferably with a law firm.
  • Strong strategic business development.
  • background, with experience initiating successful business development initiatives.
  • Broad marketing experience including branding, research, competitive and business intelligence, RFP response preparation, CRM solutions, seminar/event planning, and legal directory submission process.
  • Demonstrated understanding of and experience with diverse database and software solutions.
  • Sound business judgment.
  • Excellent oral and written communication skills.
  • Focused and detail oriented.
  • Strong project and process management experience.
  • Highly motivated, persuasive, priority-driven, and collaborative.
  • Demonstrated success working as part of a team.
  • Ability to multi-task, meet deadlines and perform well under pressure.
  • College degree required, plus any combination of training, education and experience that demonstrates the ability to perform the duties of the position.

Please submit your resume and cover letter, with salary requirements, to atlanta.staffresumes@troutmansanders.com.

  



Legal Billing Specialist – August 8, 2017

JOB SUMMARY:

Responsible for the billing of client invoices in the format required by the client. Prints prebills and/or final bills for attorney’s review. Researches and answers billing questions for attorneys, secretaries and clients. Responsible for input, update and mailing of invoices on the accounting system. Maintain client’s alternate fee arrangements.

ESSENTIAL JOB FUNCTIONS:

  • Print, sort, and distribute prebills to billing attorneys.
  • Edit prebills to make time and disbursement transfers, time splits, on account transfers and time and disbursement write downs.
  • Print drafts and/or finals of computerized invoices and forward to attorneys for further edits.
  • Maintain client billing addresses.
  • Update invoices to the accounting system at the end of the day for invoices mailed to clients.
  • Enter any exemption to billing necessary before the billing cutoff date.
  • Obtain several levels of approvals for write-offs and monthly exemption from billing.
  • Maintain client alternate rate agreements in computer system.
  • Provide attorneys and secretaries with requested billing statistics in excel format.
  • Follow up communication with attorney prior to deadline for billing.
  • Submit, process and track invoices as well as resolve billing issues via electronic and web based billing.
  • Monthly follow up meetings with billing manager to discuss Work in Progress.

QUALIFICATIONS & REQUIREMENTS:
  • Must possess the ability to clearly communicate in both written and oral form with professionals in the firm and with clients regarding billing issues.
  • Must possess outstanding customer/client service and interpersonal skills.
  • Must represent the department in a professional and positive manner.
  • Proficient in the use of Microsoft Word and Excel.
  • Experience with Law Firm billing required.
  • MUST have prior Aderant/CMS experience.
  • Ability to work under pressure and balance multiple competing priorities.
  • Ability to produce high volume, computerized document edits in a fast-paced, deadline driven environment.
  • College degree preferred; or any equivalent combination of training, education and experience that demonstrates the ability to perform the essential duties of the position. Three (3) or more years of Law Firm Billing experience preferred.

Please submit your resume and cover letter, with salary requirements, to atlanta.staffresumes@troutmansanders.com.

 




Billing Supervisor (Client Accounting) – August 8, 2017

JOB SUMMARY:

The Billing Supervisor is responsible for assisting the Billing Manager with oversight of the firm's billing operations and workflow coordination. The Billing Supervisor acts as a liaison between billing staff, attorneys and administrative staff.

ESSENTIAL JOB FUNCTIONS:

  • Overall coordination of the firm’s billing function.
  • Oversees the billing process and ensures successful monthly close cycle.
  • Oversees the preparation of the monthly prebill distribution process.
  • Coordinates new billing procedures and assist in training billing staff.
  • Works with attorneys/secretaries to design and develop invoicing to meet special needs.
  • Reviews and/or prepares daily, weekly or monthly reports as required.
  • Reviews monthly unbilled time and disbursements.
  • Oversees the creation of AFA’s in Aderant.

QUALIFICATIONS & REQUIREMENTS:
  • B.A. or B.S. degree, with emphasis on accounting preferred.
  • Experience in a law firm accounting department with a minimum of three years supervisory experience; or any equivalent combination of training, education, and experience that demonstrates the ability to perform the duties of the position.
  • Ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships with both attorneys and staff.
  • Must have excellent communication, analytical, organizational, interpersonal and presentation skills.
  • Ability to analyze complex problems and recommend and/or implement solutions.
  • Ability to work under pressure and balance multiple, competing priorities.
  • Highly knowledgeable about legal accounting processes and the billing solutions systems, including Aderant or another legal billing systems.
  • Strong proficiency in the use of Microsoft Word and Excel.

Please submit your resume and cover letter, with salary requirements, to atlanta.staffresumes@troutmansanders.com.

  

Senior Benefits Manager - August 8, 2017

Job Summary:

The Senior Benefits Manager is responsible for the development of benefit strategy and effective execution of programs to include health, welfare, retirement, paid time off, leave of absence, and wellness programs. This position will manage benefits team members and lead day-to-day operations, while providing critical analysis, guidance, and expertise on key benefit initiatives.

Essential Job Functions:

  • Establishes goals and objectives for the benefits function and team members, ensuring alignment with overall strategy and objectives
  • Partners with the Director of Compensation and Benefits to establish long range plans and priorities that align with the firm’s strategic plan
  • Serves as escalation point for complex benefits issues or plan interpretation and partners with benefits consultants and third party providers as necessary
  • Directs management and administration of employee benefit plans and programs to include health, dental, vision, life, disability, retirement, and wellness programs
  • Leads the annual open enrollment process, including communication strategy and presentations
  • Oversees preparation and filing of annual Form 5500s and plan audits
  • Assists Director of Compensation & Benefits in development of departmental budget
  • Participates in negotiations with benefit vendors
  • Researches and monitors benefit trends, claims data and benchmark information
  • Stays informed of legislative changes affecting benefit plans, making recommendations for change as necessary to ensure compliance
  • Maintains benefit plan configurations and data integrity within the firm’s HRIS systems
  • Maintains relationships with third party providers to ensure satisfactory service delivery
  • Works collaboratively with payroll and tax teams and external benefit consultants

Qualifications and Requirements:
  • Minimum 5 – 8 years experience in employee benefits planning, design, and plan administration
  • Law firm experience and/or experience working for a professional services firm or in a partnership environment preferred
  • HRIS systems experience
  • Ability to interact with individuals at all levels, both internally and externally
  • Ability to maintain high level of confidentiality
  • High sense of urgency and the ability to prioritize while maintaining attention to detail and data accuracy
  • Excellent coaching and team building skills
  • Strong knowledge and understanding of federal and state laws and regulations affecting employee benefit programs, plan designs and third party record keeping and administration
  • Advanced proficiency in Excel, Word and PowerPoint

Please submit your resume and cover letter, with salary requirements, to atlanta.staffresumes@troutmansanders.com

  

Business & Competitive Intelligence Manager – July 13, 2017 (Marketing & Client Services)

JOB SUMMARY:

The Business & Competitive Intelligence Manager reports to the Director of Client & Market Intelligence and is based in the firm’s Atlanta, GA office. The Manager is responsible for providing research and analysis to support strategic decision making relating to firm positioning, new business generation, lateral partner recruitment and key client development initiatives.

ESSENTIAL JOB FUNCTIONS:

  • Provide strategic direction and implementation of the firm’s business and competitive intelligence program.
  • Provide in-depth research and analysis of competitors, clients, prospects, markets and industries to support firm-wide marketing and business development initiatives.
  • Analyze internal data sources on clients, matters and industries served to uncover trends and identify business opportunities.
  • Ability to identify, analyze and synthesize large amounts of information into well-organized, targeted, actionable intelligence and reports.
  • Evaluate and recommend CI/BI/analytical tools and business research databases.
  • Coach and mentor team members; provide training and share best practices across the Business Development department.
  • Provide advice and guidance to the business development team and lawyers to leverage market and client intelligence for business development.

QUALIFICATIONS & REQUIREMENTS:
  • A Bachelors degree is required.
  • A minimum of seven (7) years of relevant experience and demonstrated success in taking on more responsibility and leading teams. Experience in a law firm or professional services firm is desired.
  • Strong analytical and research skills and advanced knowledge of PowerPoint and Excel.
  • Demonstrated understanding of and experience with diverse database and software solutions including Lexis Advance, Capital IQ, Pitchbook, Westlaw Monitor Suite, Lex Machina, Intelligize, Deal Pipeline, Tableau Software, etc.
  • Experience mining internal data in CRM, business intelligence, and financial systems.
  • Experience in researching across a broad range of industries including legal services, financial services, private equity, technology, energy, life sciences and real estate.
  • Sound business judgment and ability to maintain a high level of confidentiality.
  • Exceptional attention to detail, organizational and communication skills.
  • Strong project and process management experience.
  • Highly motivated, persuasive, priority-driven, and collaborative.
  • Ability to multi-task, meet deadlines and perform well under pressure.

Please submit your resume and cover letter, with salary requirements, to .

 


Conflicts Analyst II (Information Services) – July 3, 2017

JOB SUMMARY:

The Conflicts Analyst II, under the direction of the New Business Intake Supervisor, is responsible for conflict of interest checking for all new business or potential new business, in addition to reviewing the matter opening form to ensure accuracy of content.

In this position, the employee must meet annual security education training and awareness (SETA) requirements. The employee must also assure that information created, acquired or maintained in performance of job duties is used in accordance with its intended purpose – to protect Troutman Sanders information and its infrastructure from external or internal threats – and to assure that the employee complies with Firm Policy requirements regarding information access, classification, security and privacy.

ESSENTIAL JOB FUNCTIONS:

  • Helps the New Business Intake Supervisor coordinate work flow and provides back-up for the New Business Intake Supervisor and New Business Intake Manager on a daily basis.
  • Performs quality control checking of new client and matter intake submission forms to ensure accuracy. Position is responsible for participating in the data quality control check to ensure the improvement of data quality to enable effect business intelligence process and speeding up the overall intake process.
  • Contacts attorneys or secretaries to obtain clarification and/or additional information if required.
  • Performs conflict of interest searches for clients, matters, and/or other new business reviews requested.
  • Reviews and analyzes conflict of interest reports to identify unnecessary hits, identify potential conflict problems and facilitate resolution of potential conflicts problems for lawyers firm-wide.
  • Conducts factual research using internal and external resources to resolve potential conflict problems, including researching corporate relationships, ascertaining nature of entity’s role in a particular matter and engaging in discussions with lawyers and/or secretaries to gather information and/or clarification as needed.
  • Performs conflicts database maintenance.
  • Cross train to assist in New Hire Conflicts with the clearance of new staff and laterals.
  • Responsible for reactivations and client/matter changes.
  • Provides guidance to conflict analysts.
  • Reviews New Business report for errors.
  • Takes appropriate actions to ensure obligations are met. Revises standards in response to change by setting objectives that meet organizational needs. Monitors and provides feedback on individual and team performance against defined standards.
  • Building relationships by sharing information, ideas and problems. Shares information and readily determines who to go to, for relevant information. Seeks assistance and feedback in the problem solving process. Partners with others to achieve expectations.
  • Takes initiative as appropriate by voluntarily taking the first steps to identify and address existing and potential obstacles, issues, and opportunities.
  • The Conflicts Analyst II will continue to develop skills, knowledge and ability to improve processes and procedures, and keep updated on trends and developments in the industry. This includes meeting annual personal development goals.

QUALIFICATIONS & REQUIREMENTS:
  • Ability to interpret and analyze information. Demonstrated ability to compile, review, filter, synthesize, and determine logical conclusions or recommendations based on data and information which is varied in content and format.
  • Strong research skills using internal and external databases. Proven aptitude to quickly learn new applications.
  • Ability to think independently and make decisions when appropriate.
  • Excellent project management and organization skills, including the ability to work effectively and provide a quality and accurate work product with minimal supervision in an atmosphere of multiple projects, shifting priorities, and extremely tight deadline pressure.
  • Excellent interpersonal and communication skills as necessary to work with personnel at all levels. Ability to converse authoritatively with lawyers about conflicts issues required.
  • Ability to work effectively with attorneys and secretaries.
  • Ability to delegate assignments.

EDUCATION & EXPERIENCE:
  • JD or BA or BS and Paralegal degree/certificate and 2 years of conflicts experience; or L.S. and 2 years of reference librarian experience; or minimum three years experience in a legal environment with demonstrated research and complex problem solving skills or working knowledge in law firm conflicts of interest.

Please submit your resume and cover letter, with salary requirements, to .

 



New York Office

Administrative Assistant (Legal Administrative Support) – August 8, 2017

JOB SUMMARY:

The Administrative Assistant is responsible for working within a legal administrative support team to provide excellent service and support to the attorneys, other timekeepers and teams.

ESSENTIAL JOB FUNCTIONS:

  • Performs routine administrative tasks for lawyers and other timekeepers. More complex tasks may be assigned under supervision and with appropriate training.
  • Performs organizational tasks including paper and electronic files utilizing sophisticated software and detailed, precise procedures.
  • Coordinates schedules, organizes meetings, and handles travel arrangements as directed by lawyers and timekeepers.
  • Collaborates with resources inside and outside the firm as appropriate to complete projects or tasks.
  • Assists in the coordination of client billing and time entry using specialized software and procedures.
  • Provide backup support to other teams to assist in meeting the goals of the office and/or team and group.
  • Work on various projects as they are assigned.
  • Assists in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride and trust.
  • Occasional overtime may be required.

QUALIFICATIONS & REQUIREMENTS:
  • Excellent verbal and written communication skills.
  • Exceptionally well organized and detail oriented.
  • Ability to manage multiple projects in a deadline driven environment.
  • Strong knowledge of Microsoft Office Suite products including Word, Excel and PowerPoint as determined by the specific position.
  • Excellent grammar, punctuation and proofreading skills as well as the ability to produce a high volume of documents with tight deadlines.
  • Demonstrates the ability to work within a team environment.
  • Demonstrates a willingness to learn and develop skills.
  • Demonstrates a “can do” attitude and initiative to assist on a variety of projects.
  • Demonstrates excellent interpersonal skills to effectively interact with all levels of firm personnel and outside clients and vendors.
  • Minimum of three (3) years of prior work experience as a legal or executive assistant supporting professionals in a law firm as well as some college or a four year degree from an accredited college or university

Please submit your resume and cover letter, with salary requirements, to newyork.staffresumes@troutmansanders.com.

 




Orange County Office

Administrative Clerk - September 14, 2017

JOB SUMMARY:

The Administrative Clerk is responsible for routine clerical and filing support. Support may be limited to a specific area or to a specific task.

ESSENTIAL JOB FUNCTIONS:

  • Performs routine clerical tasks.
  • Occasionally may be required to assist with other administrative projects under close supervision.
  • Assists in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride and trust.
  • May be required to provide back-up services to other departments within the firm such as reception duties, conference services, etc. on a regular basis.
  • Occasional overtime may be required.

QUALIFICATIONS & REQUIREMENTS:
  • Demonstrates a willingness to learn and develop skills.
  • Demonstrates a “can do” attitude and initiative to assist on a variety of projects.
  • Demonstrates good communication skills with the ability to work professionally with lawyers, staff and clients.
  • Basic knowledge of Microsoft Word is required.
  • Demonstrate the ability to work with all levels of staff and lawyers.
  • Demonstrates the ability to work within an office environment.

EDUCATION AND/OR EXPERIENCE:
  • Minimum of one year of clerical experience working in an administrative support role or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.

Please submit your resume and cover letter, with salary requirements, to .

 

Senior Business Development Manager (Marketing & Client Services) - September 6, 2017

JOB SUMMARY:

Overview: This position reports to the Director of Business Development and Client Services and will be based in the firm’s Orange County office. The Senior Business Development Manager will provide business and client development support to attorneys and practices in the firm’s West Coast offices: Orange County, San Diego, San Francisco and Portland. The Senior Business Development Manager will work closely with the West Coast office managing partners and the Chief Marketing Officer to raise the visibility of the firm in each of these markets, to implement the ongoing strategy of leveraging the firm’s greater West Coast capabilities with close to 100 attorneys practicing in the firm’s four offices, and to help support collaboration across the offices and with attorneys across the firm. This position will also develop regional marketing/business development strategies and budgets for the four West Coast offices in alignment with the firm’s strategic plan.

ESSENTIAL JOB FUNCTIONS:

  • Work with partners in the Orange County, San Diego, San Francisco and Portland offices to develop and implement office business development/visibility and community relations plans.
  • Work with the office managing partners and the CMO to develop annual budgets for the offices that reflect strategic local and firm priorities.
  • Work with the firm’s public relations team to highlight the attorneys and practices in the firm’s West Coast offices, using tools such as media and publishing.
  • Work with the firm’s public relations team to promote and raise the visibility of the firm’s West Coast offices internally.
  • Work with the firm’s branding team to implement the new branding program on the West Coast in a manner that reflects the type of investment and involvement that will be most effective.
  • Identify opportunities for West Coast attorneys to get involved on Boards, organizations and significant local and regional events that support both business development and visibility goals.
  • Develop and implement plans and tactics that result in measurable growth of business for the firm, with emphasis on retention of and cross-selling (within new practices and offices) to existing clients, as well as cultivation of new client relationships.
  • Coordinate and leverage activities of attorneys and practices across the firm that support business growth on the West Coast, including industry initiatives, firm-sponsored events and other targeted efforts.
  • Work with the business development team members supporting practices on the West Coast to develop timely, high-value programming to help the firm stay connected to clients and prospects.
  • Work with the firm’s pro bono and community relations team to identify organizations and initiatives on the West Coast that would be beneficial for the firm to be involved with and support.
  • Conduct client, prospect, industry and market research/analysis to inform targeted business development efforts.
  • Work with Section leadership and business development team members to develop lateral integration plans and execute on key initiatives, including cross-practice collaboration opportunities.
  • Develop strategies and submissions for ranking publications, including regional recognition opportunities.
  • Provide management and support for the firm’s Business Development Coordinator in China. Help to facilitate in-bound and out-bound client development opportunities.
  • Develop systems to track progress on priorities.

QUALIFICATIONS AND REQUIREMENTS:
  • At least 7 years of marketing experience, preferably with a law firm.
  • Experience working in a senior level marketing capacity in the West Coast office of a law firm based not based on the West Coast is a real plus.
  • Strong strategic business development background, with experience initiating successful business development initiatives.
  • Demonstrated experience developing and implementing results-oriented branding programs.
  • Broad marketing experience including coaching, research, competitive and business intelligence, RFP’s and pitches, CRM solutions, seminar/event planning, and rankings.
  • Demonstrated understanding of and experience with diverse database and software solutions.
  • Sound business judgment.
  • Excellent oral and written communication skills.
  • Focused and detail oriented.
  • Strong project and process management experience.
  • Highly motivated, persuasive, priority-driven, and collaborative.
  • Demonstrated success working as part of a team.
  • Ability to multi-task, meet deadlines and perform well under pressure.
  • It is expected that this position will travel among the firm’s West Coast offices.
  • College degree required, plus any combination of training, education and experience that demonstrates the ability to perform the duties of the position.

Please submit your resume and cover letter, with salary requirements, to .


  


Legal Billing Specialist

JOB SUMMARY:

Responsible for the billing of client invoices in the format required by the client. Prints prebills and/or final bills for attorney’s review. Researches and answers billing questions for attorneys, secretaries and clients. Responsible for input, update and mailing of invoices on the accounting system. Maintain client’s alternate fee arrangements.

ESSENTIAL JOB FUNCTIONS:

  • Print, sort, and distribute prebills to billing attorneys
  • Edit prebills to make time and disbursement transfers, time splits, on account transfers and time and disbursement write downs.
  • Print drafts and/or finals of computerized invoices and forward to attorneys for further edits.
  • Maintain client billing addresses
  • Update invoices to the accounting system at the end of the day for invoices mailed to clients
  • Enter any exemption to billing necessary before the billing cutoff date
  • Obtain several levels of approvals for write-offs and monthly exemption from billing
  • Maintain client alternate rate agreements in computer system
  • Provide attorneys and secretaries with requested billing statistics in excel format
  • Follow up communication with attorney prior to deadline for billing
  • Submit, process and track invoices as well as resolve billing issues via electronic and web based billing
  • Monthly follow up meetings with billing manager to discuss Work in Progress

QUALIFICATIONS & REQUIREMENTS:
  • Must possess the ability to clearly communicate in both written and oral form with professionals in the firm and with clients regarding billing issues
  • Must possess outstanding customer/client service and interpersonal skills
  • Must represent the department in a professional and positive manner
  • Proficient in the use of Microsoft Word and Excel
  • Experience with Law Firm billing required
  • MUST have prior Aderant/CMS experience
  • Ability to work under pressure and balance multiple competing priorities
  • Ability to produce high volume, computerized document edits in a fast-paced, deadline driven environment.
  • College degree preferred; or any equivalent combination of training, education and experience that demonstrates the ability to perform the essential duties of the position. Three (3) or more years of Law Firm Billing experience preferred.

Please submit your resume and cover letter, with salary requirements, to .

 




Richmond Office

Administrative Clerk – September 5, 2017

JOB SUMMARY:

The Multifamily Housing Practice Group represents lenders active in the multifamily housing industry, closing loans secured by multifamily projects and delivering those loans to secondary market investors.

The Administrative Clerk is responsible for administrative and clerical support for the team.

ESSENTIAL JOB FUNCTIONS:

  • Responsible for assisting with preparing delivery packages of final loan documents according to the precise requirements of Freddie Mac, Fannie Mae, and appropriate lenders. Must have high level of attention to detail and commitment to accuracy.
  • Performs a broad range of routine clerical tasks for the team, including printing, photocopying, and scanning documents under tight deadlines, in a high volume, fast paced work environment.
  • May be required to provide back-up assistance to other team members in the department as needed.
  • Prepares routine correspondence, documents and drafts; make edits and revisions as needed.
  • Assists in fostering an environment of superior customer service; collaboration, commitment, team spirit, pride and trust.
  • Prepares PDF document packages using Adobe Standard and Nuance.
  • Collaborates with resources inside and outside the firm as appropriate to complete projects or tasks.
  • Additional duties as assigned.

QUALIFICATIONS & REQUIREMENTS:

  • Must be flexible; overtime may be required.
  • Demonstrates a “can do” attitude and initiative to assist on a variety of projects.
  • Ability to multitask, met deadlines, and demonstrate strong attention to detail, even when under pressure.
  • Demonstrates good communication skills with the ability to work professionally with lawyers, staff and clients.
  • Basic knowledge of Microsoft Office is required.
  • Excellent grammar, punctuation and proofreading skills as well as the ability to produce an accurate high volume work product with tight deadlines.
  • Ability to work under pressure and deal with large volumes of filing and demanding deadlines.
  • Demonstrates the ability to work within a team environment
  • Minimum of two years of clerical experience preferred working in an administrative support role or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.

Please submit your resume and cover letter, with salary requirements, to

 



Secretary (Multi Family Housing) – September 5, 2017

JOB SUMMARY:

The Multifamily Housing Practice Group represents lenders active in the multifamily housing industry, closing loans secured by multifamily projects and delivering those loans to secondary market investors.

Provides high level support to multiple attorneys in the Multifamily Housing Practice Group, including the revision of complex loan documents to complete loan transactions following detailed and precise instructions from the attorneys and appropriate lenders.

ESSENTIAL JOB FUNCTIONS:

Additional duties other than the ones listed below may be assigned.

  • Draft complex sets of loan documents in accordance with Freddie Mac, Fannie Mae and/or client requirements.
  • Complete revisions for complex sets of loan documents to complete loan transactions following detailed and precise instructions from the attorneys and appropriate lenders.
  • Preparing black line document comparisons to identify revisions.
  • Preparing signature pages required in the loan documents.
  • Coding and entering attorney time data into the time and billing system.

QUALIFICATIONS & REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications include:

  • Excellent organizational skills and attention to detail.
  • Excellent MS Office Word and key boarding skills.
  • Must be self-motivated and able to work independently, anticipating preparations prior to completion of deals in order to meet mandatory deadlines.
  • Ability to work under pressure and multi-task with a large volume of work with demanding deadlines.
  • Must have flexibility to work frequent overtime.
  • Must be dependable and have a strong work ethic.

EDUCATION AND/OR EXPERIENCE:

Minimum of five years legal and/or real estate experience and/or training; or equivalent combination of education and experience.

Please submit your resume and cover letter, with salary requirements, to

 


San Francisco Office

Litigation Secretary – September 14, 2017 

JOB SUMMARY:

Legal secretaries at Troutman Sanders LLP are considered valuable assets to the organization due in large part to their team player attitudes, reliability, willingness to assume additional responsibilities, and their desire to embrace new technology. Valued as independent and efficient workers, our legal secretaries understand the inner workings of a law firm and how important it is to service the client.

ESSENTIAL JOB FUNCTIONS:

  • Performs administrative tasks for lawyers and other timekeepers requiring specialized knowledge of a practice area and an understanding of procedures with minimal supervision.
  • Assists with practice group coordination, including creating and implementing practice group procedures, updating case management spreadsheets, file maintenance and docket management.
  • Performs organizational tasks including paper and electronic files utilizing sophisticated software and detailed, precise procedures.
  • Coordinates schedules, organizes meetings, and handles travel arrangements as directed by lawyers and timekeepers.
  • May bill time as deemed appropriate by the supervising lawyer.
  • Assists in the coordination of client billing and time entry using sophisticated software and procedures that may require client specific instructions.

QUALIFICATIONS & REQUIREMENTS:
  • Must have strong litigation secretarial experience, knowledge of IP litigation a plus
  • Must have excellent grammar, punctuation and proofreading skills as well as the ability to produce a high volume of documents with tight deadlines
  • Must have strong technical knowledge, skills and abilities of specific practice area(s), including significant Federal and State litigation experience and in-depth knowledge of local rules of court
  • Must be able to accurately type approximately 60 wpm
  • Must be able to communicate orally and in writing with lawyers, firm personnel and clients in a courteous, positive and professional manner
  • Must be flexible with assignments and be able to provide reception coverage when needed
  • Must have a desire to learn and grow and to actively seek continuous improvement in processes and procedures.

EDUCATION AND/OR EXPERIENCE:

Three to ten years experience working in a law firm environment administrative support role as well as some college or advanced study beyond high school or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position. Paralegal certificate preferred.

Please submit your resume and cover letter, with salary requirements, to .

 


Paralegal - August 30, 2017

JOB SUMMARY:

The San Francisco Office of Troutman Sanders seeks an entry level paralegal to join their dynamic Finance practice.

ESSENTIAL JOB FUNCTIONS:

  • Perform paralegal duties and responsibilities as directed by practice group attorneys.
  • Assist with the drafting of ancillary loan docs.
  • Review due diligence documents and summarize findings.
  • Prepare and record UCC filings and other lien search reports.
  • Track and follow-up on status of recorded documents.
  • Order searches, good standings and other closing documents.
  • Manage payment of vendors.
  • Assist with closings and post closing matters.
  • Demonstrate strong organizational and writing skills.
  • Establish priorities and work concurrently on a variety of projects.
  • Demonstrate good teamwork skills within and among practice groups, offices and firm to facilitate efficient delivery of legal services.
  • Consistently exhibit a high degree of professionalism.

QUALIFICATIONS & REQUIREMENTS:

Bachelor's degree and two year commitment are required, one year of experience as a legal assistant in Finance and ABA Certified Paralegal certificate are preferred. This position has an annual billing requirement of 1500 hours.

Please submit your resume and cover letter, with salary requirements, to

 




Legal Secretary – August 8, 2017

JOB SUMMARY:

Legal secretaries at Troutman Sanders LLP are considered valuable assets to the organization due in large part to their team player attitudes, reliability, willingness to assume additional responsibilities, and their desire to embrace new technology. Valued as independent and efficient workers, our legal secretaries understand the inner workings of a law firm and how important it is to service the client.

ESSENTIAL JOB FUNCTIONS:

  • Performs administrative tasks for lawyers and other timekeepers requiring specialized knowledge of a practice area and an understanding of procedures with minimal supervision.
  • Performs organizational tasks including paper and electronic files utilizing sophisticated software and detailed, precise procedures.
  • Coordinates schedules, organizes meetings, and handles travel arrangements as directed by lawyers and timekeepers.
  • May bill time as deemed appropriate by the supervising lawyer.
  • Assists in the coordination of client billing and time entry using sophisticated software and procedures that may require client specific instructions.

QUALIFICATIONS & REQUIREMENTS:

  • Three to ten years experience working in a law firm environment administrative support role
  • Some college or advanced study beyond high school or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.
  • Must have strong litigation secretarial experience, knowledge of IP litigation a plus
  • Must have excellent grammar, punctuation and proofreading skills as well as the ability to produce a high volume of documents with tight deadlines
  • Must have strong technical knowledge, skills and abilities of specific practice area(s), including significant Federal and State litigation experience and in-depth knowledge of local rules of court
  • Must be able to accurately type approximately 60 wpm
  • Must be able to communicate orally and in writing with lawyers, firm personnel and clients in a courteous, positive and professional manner
  • Must be flexible with assignments and be able to provide reception coverage when needed
  • Must have a desire to learn and grow and to actively seek continuous improvement in processes and procedures.

Please submit your resume and cover letter, with salary requirements, to .

 




Tysons Corner Office

Legal Secretary (Litigation) – August 10, 2017
Tysons Corner & Washington D.C.
 

JOB SUMMARY:

Troutman Sanders seeks an experienced Litigation Legal Secretary to join their dynamic team. Candidates must have 5 years of experience in a high energy, litigation and transactional environment. The firm offers a comprehensive benefits package and competitive salaries.

ESSENTIAL JOB FUNCTIONS:

  • Support all aspects of busy litigation practice to include: drafting pleadings; E-filing documents with courts and government agencies; preparing discovery; trial and hearing notebooks and exhibits.
  • Administrative duties include: managing the organization of client documents and litigation workrooms; opening new matters; preparing expense reports; client billing statements; entering attorney time and maintaining attorney bar membership and CLE records.
  • Collaborates with resources inside and outside the firm as appropriate to complete projects or tasks.
  • Assists in the coordination of client billing and time entry using specialized software and procedures.
  • Provide backup support to other teams to assist in meeting the goals of the office and team.
  • Assists in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride and trust.
  • Occasional overtime may be required.

QUALIFICATIONS & REQUIREMENTS:

  • 5 years of litigation legal secretary experience.
  • Strong computer skills to include MS Office Suite, iManage, Nuance, MacPac, typing speed 65-70 wpm.
  • Must have excellent grammar, punctuation and proofreading skills as well as the ability to produce a high volume of documents under tight deadlines.
  • Must be able to communicate orally and in writing with lawyers, firm personnel and clients in a courteous, positive and professional manner.
  • Must have a desire to learn and grow and to actively seek continuous improvement in processes and procedures.

Please submit your resume and cover letter, with salary requirements, to .

 


Virginia Beach Office

Financial Services Paralegal (Litigation) – August 8, 2017

JOB SUMMARY:

Troutman Sanders LLP recognizes the American Bar Association (ABA) definition of the duties and responsibilities of a paralegal and incorporates it as a basic element of the following description.

A legal assistant or paralegal is a person, qualified by education, training or work experience who is employed or retained by a lawyer, law office, corporation, governmental agency or other entity and who performs specifically delegated substantive.

ESSENTIAL JOB FUNCTIONS:

  • Perform paralegal duties and responsibilities as directed by group leader and other attorneys in assigned substantive practice group.
  • Demonstrate strong organizational and writing skills.
  • Research, analyze and summarize law sources such as statutes, recorded judicial decisions, legal articles, treatises, constitutions, legal codes and law-related information relevant to practice area.
  • Research, investigate, analyze and summarize facts and factual issues relevant to practice area.
  • Receive and follow complex instructions.
  • Draft and prepare legal documents appropriate to practice area.
  • Docket and take appropriate action to monitor and meet deadlines.
  • Establish priorities and work concurrently on a variety of projects.
  • Perform all assignments in strict compliance with ethical guidelines governing the practice of law.
  • Demonstrate good teamwork skills within and among practice groups, offices and firm to facilitate efficient delivery of legal services.
  • Consistently exhibit a high degree of professionalism.
  • Use initiative and discretion in accomplishing routine assignments with minimum supervision.
  • Direct and coordinate activities of law office support personnel as assigned.
  • Participate in the training and professional development of other paralegals in routine practice elements.

QUALIFICATIONS & REQUIREMENTS:

  • Graduation from a four-year college or university with a bachelors degree, and certificate of completion from a paralegal training program, American Bar Association (ABA)
    approval preferred.

Please submit your resume and cover letter, with salary requirements, to .

 



Washington, D.C. Office

 



Paralegal (White Collar & Government Investigations) – August 4, 2017

JOB SUMMARY:

Troutman Sanders LLP recognizes the American Bar Association (ABA) definition of the duties and responsibilities of a paralegal and incorporates it as a basic element of the following description.

A legal assistant or paralegal is a person, qualified by education, training or work experience who is employed or retained by a lawyer, law office, corporation, governmental agency or other entity and who performs specifically delegated substantive* legal work for which a lawyer is responsible.

*Substantive is further defined by Troutman Sanders LLP as: work which, for the most part, requires a sufficient knowledge of legal concepts that, absent such assistance, the attorney would perform.

ESSENTIAL JOB FUNCTIONS:

Essential duties and responsibilities include the following. Other duties may be assigned:

  • Perform paralegal duties and responsibilities as directed by group leader and other attorneys in assigned substantive practice group.
  • Demonstrate effective communication and interpersonal skills necessary to communicate with diverse group of personalities.
  • Ability to organize and prioritize numerous tasks and complete them under tight time constraints while maintaining excellent attention to detail.
  • Exceptional analytical skills, including the ability to identify and resolve problems in a timely manner.
  • Demonstrate initiative and ability to work with limited supervision.
  • Perform all assignments in strict compliance with ethical guidelines governing the practice of law.
  • Demonstrate strong organizational and writing skills.
  • Consistently exhibit a high degree of professionalism.
  • Direct and coordinate activities of law office support personnel as assigned.
  • Demonstrate good teamwork skills within and among practice groups, offices and firm to facilitate efficient delivery of legal services.
  • Participate in the training and professional development of other paralegals in routine practice elements.

QUALIFICATIONS & REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Review, analyze and summarize documents, records, exhibits, depositions and court pleadings.
  • Review, analyze and summarize third party and client documents, including financial documents, facts and factual issues relevant to practice area.
  • Track and monitor cases and documents for ongoing litigation matters.
  • Identify, compile and organize documents responsive to subpoenas and discovery requests.
  • Prepare and draft legal documents such as notices, motions, briefs, pleadings, discovery materials, appeals and contracts, etc.
  • Assist in court hearings and trial preparation including collecting and organizing exhibits documents and other materials as well as preparing witnesses.
  • Maintain current knowledge of local, state and federal court rules and procedures.
  • Review, analyze and assist in responding to law enforcement subpoenas including the preservation and collection of electronic data or production of electronic discovery.
  • Assist legal counsel in the supervision and management of cases; handling client matters, responding to investigations, conducting internal investigations and litigation.
  • Conduct witness interviews and investigate case facts.
  • Assist at court hearings and trials.
  • Conduct audit and financial investigations under supervision of attorneys and prepare audit reports.
  • Serve as liaison between clients, legal counsel, consultants, witnesses, third parties, court staff and other outside contacts.
  • Docket and take appropriate action to monitor and meet deadlines.
  • Establish priorities and work concurrently on a variety of projects.
  • Consistently exhibit a high degree of professionalism.
  • Use initiative and discretion in accomplishing routine assignments with minimum supervision.

EDUCATION AND/OR EXPERIENCE:

  • Graduation from a four-year college or university with a bachelor's degree, and certificate of completion from a paralegal training program preferred, American Bar Association (ABA) approval preferred.
  • [Under exceptional circumstances the firm may substitute significant, relevant work experience for educational requirements.]
  • This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.
  • This position description does not constitute a written or implied contract of employment.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please submit your resume and cover letter, with salary requirements, to  .

 


Senior Business Development Manager – July 21, 2017

JOB SUMMARY:

This position reports to the Director of Business Development and Client Services and will be based in the firm’s DC office. The senior manager will provide business and client development support to a number of sections, industry and client teams.

ESSENTIAL JOB FUNCTIONS:

  • Work with section leadership to develop annual business plans.
  • Develop systems to track progress on section priorities.
  • Conduct client, prospect, industry and market research/analysis to inform targeted business development efforts.
  • Assist lawyers in maximizing the effectiveness of their business development efforts, including RFP responses, client presentations and other BD initiatives.
  • Work with section leadership to develop lateral integration plans and execute on key initiatives, including cross-marketing opportunities.
  • Manage proposal/RFP process.
  • Develop and implement strategies to cultivate business with current and prospective clients.
  • Develop and implement industry-focused strategies.
  • Develop client teams and plans to strengthen and expand client relationships.
  • Identify and execute on cross-selling opportunities.
  • Work with the firm’s public relations team to implement brand awareness initiatives, including media, publishing and speaking, that further the sections’ visibility objectives.
  • Develop strategies and submissions for rankings and recognition.
  • Track and report on budgets.
  • Manage direct reports.
  • Update section collateral to reflect recent developments and enhanced capabilities.
  • Collect data for inclusion in the firm’s experience database.

QUALIFICATIONS & REQUIREMENTS:
  • At least 7 years of marketing experience, preferably with a law firm.
  • Strong strategic business development background, with experience initiating successful business development initiatives.
  • Broad marketing experience including branding, research, competitive and business intelligence, RFP response preparation, CRM solutions, seminar/event planning, and legal directory submission process.
  • Demonstrated understanding of and experience with diverse database and software solutions.
  • Sound business judgment.
  • Excellent oral and written communication skills.
  • Focused and detail oriented.
  • Strong project and process management experience.
  • Highly motivated, persuasive, priority-driven, and collaborative.
  • Demonstrated success working as part of a team.
  • Ability to multi-task, meet deadlines and perform well under pressure.
  • College degree required, plus any combination of training, education and experience that demonstrates the ability to perform the duties of the position.

Please submit your resume and cover letter, with salary requirements, to

 

Equal Employment Opportunity
Troutman Sanders adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

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